ICE ICM Acquisition

DHS’s Immigration and Customs Enforcement (ICE) Office of the CIO released an amendment to the TECS Investigative Case Management (ICM) on Jun 17. Interested bidders should take apply some analytics to developing their compliance matrix, as the Statement of Objectives – dated May 1, 2014 – has some interesting parameters.

Quantified Perception has examined the SOO language and developed word and phase counts. The most common substantive word in the 11,000 word SOO is “system,” with 275 occurrences. OK, no big deal, it’s a system acquisition, but the QPL Frequency Index of nearly 24 makes that a bit unusual.

The next most frequent word is “shall” with 172 occurrences, a frequency index of almost 15. That’s a lot of requirements! Indeed, the word “requirements” has an index of 4.7, with 54 occurrences.

Other high-use words of note include “”subject” (90 occurrences), “support” (40), and “solution” (31). There are some clues to the acquisition intentions in the word frequencies.

Quantified Perception’s phrase analysis supports the massive compliance challenge: “System shall” (62 occurrences) and “offeror shall” (42) mean the successful bid not only has to state compliance but also make sure it is easily verified by the evaluation team. Quantified Perception suggests adding a compliance table as a proposal appendix to make it easy for the evaluators to find each requirement.

Two high frequency terms for proposal emulation are “subject,” to indicate a case subject record (“subject record(s)” is used 50 times in the SOO) and “correlation ID”, used a dozen times. Successful offerors will ensure they validate their language with the SOO terminology.